Promote the event as being sun safe by including sun safety graphics and tag lines in promotional materials.Schedule time for staff, volunteers and participants to apply/reapply sunscreen.Encourage staff, volunteers and participants to wear a wide brimmed hat, clothing to cover skin, sunglasses, and sunscreen.For events with pre-school to grade 6 children, plan sun safety activities to raise awareness.Highlight shade and cooling stations on any maps, activity routes or set-up plans.Cooling station(s) with water in shaded or indoor locations can encourage hydration. Consider arranging an alternate site (indoor, air conditioned) in case of a heat alert, high UV Index, and/or high AQHI on the day of your event.If not, make arrangements to rent, borrow or purchase what you need. Check to see if your organization owns awnings, canopies, tents or umbrellas and arrange to use them. If shade is not available, create your own.Plan to use shaded and indoor areas as much as possible.Assess and map the site at the same time of day as your event for adequate natural shade such as from trees.Schedule the event when the UV Index is lower than three, usually before 11 a.m.Consider including heat alerts and the Air Quality Health Index(AQHI) readings in your planning.Review Environment Canada’s UV Indexand the Ontario Sun Safety Working Group’s recommendations, and provide this information to others involved in the event through handouts and orientation sessions.Check to see if your organization has sun safety policies and procedures and ensure they are included in your plans.

The tor sun